General Data Protection Regulation

Kent Athletic Club Privacy Statement

About us

Kent Athletic Club (Kent AC) is a London based amateur sports club specialising in track and field athletics, road running and cross country. Kent AC is affiliated with the sports national governing body England Athletics (EA). Our affiliation number is 2658164.

What data we will collect

In becoming a member of Kent AC, the club will collect certain information about you which will include your name, date and place of birth, gender, email address, address and telephone numbers (Athletics Data). In addition if you choose to affiliate with EA for the purpose of acquiring an EA number at the time of registration, or at a later date, then your Athletics Data will be passed through to EA. Once you are a member of Kent AC you can maintain your Athletics Data by logging into the clubs membership system at:

https://membermojo.co.uk/kentac/membership

Why we will collect it

We will collect and process your Athletics Data for the purposes of administering your involvement in the sport and, optionally, of registering you as a member of EA. We will process it on the basis of legitimate interests. The legitimate interests are the interests of registering you as a member and to administer the sport.

How long we will keep it

We will retain your Athletics Data for such time as you are a member of Kent AC. If you resign from the club, are removed for non payment of subscriptions or are removed for any other reason then your data is retained on our membership system for a period of five years.

Your rights

You have the following rights under data protection legislation:

1. to access a copy of the information comprised in your personal data;

2. to object to processing of your personal data that is likely to cause or is causing damage or distress;

3. to prevent processing for direct marketing;

4. to object to decisions being taken by automated means;

5. in certain circumstances, to have inaccurate personal data rectified, blocked, erased or destroyed; and

6. can seek redress for a breach of data protection legislation.

Sharing your data

We may share your Athletics Data with athletics partners such as Home Country Athletics Organisations, selected members of the National Council, Regional Councils, County Athletics Association and / or Area Athletics Association and third- party data managers that we appoint as data processors as part of administering your involvement in sport. We will not transfer your data to any other third parties without obtaining your consent and, where possible, will anonymise your data before sharing. We will also not share any other personal data you provide to us that is not Athletics Data.

Privacy policy

All of the personal data we collect from you will be collected, stored and processed in accordance with the terms of Kent AC’s privacy policy which can be found below.

Complaints

If you have any concerns or complaints in relation to how Kent AC collects and/or processes your personal data, you should contact the club’s data protection officer in the first instance. If you are dissatisfied with how your concern/complaint is dealt with by Kent AC, you have the right to report your concern/complaint to the Information Commissioners Office (www.ico.org.uk)


Privacy Policy

Kent Athletic Club commitment to Privacy

  • Introduction

  • The information we collect about you

  • How we use your information

  • Protecting your information

  • Finding out what information Kent Athletic Club holds about you

  • Changes to our Privacy Policy

  • Contacting Kent Athletic Club about this Privacy Policy

Introduction

Kent AC is the owner of this website and we are committed to protecting your privacy and processing your personal data in accordance with the Data Protection Act (DPA) 1998 up to 24 May 2018 and the General Data Protection Regulation (GDPR) on and from 25 May 2018 (Data Protection Legislation). The website is maintained by Kent Athletic Club (Kent AC). For the purposes of data protection legislation, Kent AC is the data controller. This policy explains how the information we collect about you is used and kept securely. It also explains your privacy choices when using our website as well as your right to access your information under Data Protection Legislation.

The information we collect about you

We may collect the following information about you through our online membership form:

Your name, date and place of birth, gender, email address, address, telephone numbers, athletic events you are interested in, disability information and the names of other England Athletics (EA) affiliated Clubs with which you are a member (Athletics Data).

You can maintain your own personal Athletics Data by logging into the club’s membership system:

https://membermojo.co.uk/kentac/membership

How we use your information

We may use your personal information for a number of purposes, including:

  • To deal with your requests and enquiries.

  • To contact you for reasons related to your enquiry.

  • To notify you about Athletics Events.

  • To notify you about the Annual General Meeting or other meetings.

  • To remind you when club subscriptions are due.

  • To register you with England Athletics if you opt to pay the EA affiliation fee.

  • To obtain relevant information in order to assist the Kent AC committee in the running of the club.

Protecting your information

The data that we collect from you is stored on Kent AC’s membership system which is in turn hosted by membermojo Limited (Company number 08956121). Access to the data is password protected and limited to a small number of designated administrators. We also protect the security of your data using Secure Sockets Layer (SSL) encryption technology.

By submitting your personal data, you agree to this transfer, storing or processing. We will take all reasonable steps to ensure that your data is treated securely and in accordance with this privacy policy. The Internet is not generally a secure medium for communication and therefore we cannot guarantee the security of any information you send to us over the Internet.

Finding out what information Kent AC holds about you

Under the Data Protection Legislation, you can ask to see any personal information that we hold about you. Such requests are called subject access requests. If you would like to make a subject access request, please contact the club’s Data Protection Officer:

Data Protection Officer

Kent Athletic Club

11 The Peak

London

SE26 4LJ

Data retention

We will retain your Athletics Data for such time as you are a member of Kent AC. If you resign from the club, are removed for non payment of subscriptions or are removed for any other reason then your data is retained on our membership system for a period of five years.

Changes to our Privacy Policy

We regularly review our Privacy Policy and updates will appear on this page when necessary. This Privacy Policy was last updated in January 2018.

Contacting Kent Athletic Club about this Privacy Policy

If you have any questions or comments about this Privacy Policy please write to the Data Protection Officer at the above address.

 

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